School Based Funds Operations and Procedures Manual

Coding Procedures

• Coding Procedures
• Coding of Revenues
• Coding of Expenses
• Glossary of Common Terms

Account Numbers

• Chart of Account Numbers
• Program Numbers - Elementary
• Program Numbers - High Schools
• Program Numbers - Other Projects ( Page 2)

Reimbursement Forms & Petty Cash Reimbursement Forms

• Reimbursement Forms
• Petty Cash Reimbursement Forms
• Petty Cash Reimbursement Limits
• Budget Transfer Form
• Purchase Card Transaction Records
• General Reimbursements - $50.00 or Less
• Honoraria Payments - $50.00 or Less

Bank Deposits

• Completion of Bank Deposits for School Based Funds
• School Based Funds Deposit Reconciliation Sheet
• Royal Bank Branches and Hours of Operation

Computer Inquiries

• Computer Log-on
• Accessing the Budget Accounting System & Performing Inquiries
• Quick Reference to Performing Inquiries
• Computer Tips

Budget Manager Financial Reports

• Printing Requirements
• Printing Reports - Procedures
• Quick Reference Guide to Printing Reports
• Modifying Reports
• Queue Management

Board Policies

• Accounting Guidelines (DHA)
• Fund Accounting (DGA)
• Miscellaneous Student Policies - Fundraising (IAB)
• Payments - Honoraria (DBA)
• Petty Cash (DHB)
• Purchasing (DCB)