Administrative Services Manual

• Responsibilities of Admin Services
• Schedule of Duties

• Answers to Commonly Asked Questions
  • Coding
  • Funds
  • Accounts Payable
  • Payroll
  • Purchasing
  • Admittance - Non Resident Students
  • Student Transportation
  • Rentals
  • School Maintenance
  • Deliveries
  • Insurance
  
  
• Forms and Remittance Documents
  • Accounts Payable Forms
    • AP1 - Direct Deposit Information Form
    • AP2 - Petty Cash Reimbursement Form, Procedures
    • AP3 - Travel and Conference, AP3-1 - Reimbursement Form (General)
    • AP4 - Transfer of Material & Supplies Between Budget Managers
    • AP5 - Students with Designated Disabilities Transported by Parents Monthly Attendance Report
    • AP8 - Elementary School Transportation Assistance Program
    • AP9 - Elementary School Transportation Assistance Program
  • Payroll Forms
    • PR1 - Approved Tuition Fee Bursary Claim Form
    • PR2 - Monthly Attendance Report , Instructions
    • PR3 - Rental Timesheet
    • PR4 - Timesheet
    • PR5 - Payroll Information Input for Teachers
    • PR7 - Payment of Honoraria Request Form
    • General Reimbursements - $50.00 or Less
    • Multiple General Reimbursements
    • Honoraria Payments - $50.00 or Less
    • PR9 - Notice of Change from Employees/Direct Deposit Form
    • PR9-2 Teacher Payroll Deposit Form - Two Bank Accounts
    • PR10 - Travel Allowance Claim
    • PR12 - Schedule of Pay Days and Payroll Cut-off Dates for the Current School Year
    • PR13-1 - Schedule of Paydays for Substitute Teachers for the Current School Year
    • PR14 - Schedule of Pay Dates - Casual Employees
  • Purchasing Forms
    • PU1 - Local Purchase Order, Instructions
    • PU3 - Text book/Workbook Purchase Order, Instructions
    • PU4 - Quality Control Report
  • Rentals Forms
    • Fees and Procedures
    • FR1 - School Facility Use Application and General Regulations and Procedures
    • RE1 - User Group Log Sheet
  • Transportation Forms
    • SS1 - Transportation Assistance Request
    • OOT1/2 & OOT2/2 - Student Conveyance Claim form
  • Insurance Forms
    • Accident Insurance Claim Form
    • School Incident Report [open as "Read Only"]
  
  
• Board Policies
  • Budget (DAA)
  • Decentralized Funding Allocation (DAB)
  • Payments - Honoraria (DBA)
  • Payments -Salary Grid Placement (Teachers) (DBB)
  • Payments - Payment for Supervision of Lunches in Elementary and High Schools (DBE)
  • Payments to Vendors (DBF)
  • Certification for Goods and Services Received (DCA)
  • Purchasing (DCB)
  • Revenues - Non-Resident Tuition Fees (DDA)
  • Fund Accounting (DGA)
  • Accounting Guidelines (DGA)
  • Petty Cash Funds (DHB)
  • Student Services - Transportation Assistance (EBA)
  • School Facilities - Break-Ins, Theft, Vandalism (FAA)
  • Miscellaneous Student Policies - Fund Raising (IAB)
  • School Admissions - Non-Catholic Children Whose Parents or Guardian Reside in City (IBD)
  • Use of School Facilities - General Policy (JDA)
  • Use of School Facilities - Provision of Facilities for Education Related Groups (JDB)
  • Leave of Absence - Compassion (GFA)